Client Intake Form
Core client contact, household and service information.
PERMANENT PRODUCT DOCUMENTATION
Pet Care Business Forms Toolkit — Help & Setup
Setup, fill, save, print and protect the 24 fillable PDF forms for pet sitting and dog walking businesses. This permanent support route is designed to remain stable in the toolkit guide and QR code.
Start here
The Pet Care Business Forms Toolkit is the documentation and client-service layer of the SellerFuture Pet Care Business Systems ecosystem. It is designed for pet sitters, dog walkers and small pet-care businesses that need structured client information, care instructions, service records and routine business administration.
24 fillable formsUse only the forms that fit the client, pet and service situation.Manual PDF toolkitNo automatic calculations, linked lookups, cloud synchronization or bookkeeping automation.
PERMANENT TOOLKIT SUPPORT URLsellerfuture.com/support/pet-care-business-forms-toolkit/
A4 vs US Letter
A424 fillable PDFs sized 210 × 297 mm.US Letter24 fillable PDFs sized 8.5 × 11 in.
Both folders contain the same 24 forms with equivalent fillable fields. Choose the folder that matches the paper size you normally print. If you work digitally only, either version can be used consistently.
The 24-form toolkit map
Not every client or service requires every form. Choose the smallest set that accurately documents the work you provide and the information you genuinely need.
01–06 · Client + Pet Foundation
Pet Information Form
Pet profile, care, health and behavior details.
Emergency Contact Form
Primary emergency contact details and instructions.
Veterinary Care Authorization
Veterinary contact and emergency-care authorization.
Feeding Instructions
Structured food, schedule and feeding notes.
Medication Instructions
Medication schedule, handling and care notes.
07–12 · Booking + Visit Operations
Booking Request Form
Requested dates, services and booking details.
Home Access Instructions
Access arrangements and property instructions.
Key Release Form
Key handover, return and acknowledgment.
Dog Walking Instructions
Walking routine, equipment, route and handling notes.
Pet Visit Checklist
Operational checklist for an individual visit.
Daily Pet Care Report
Completed care and client-facing visit notes.
13–18 · Terms + Communication + Incidents
Pet Sitting Service Terms - Client Acknowledgment
Administrative service terms acknowledged by the client.
Dog Walking Service Terms - Client Acknowledgment
Dog-walking-specific administrative terms acknowledgment.
Cancellation & Rescheduling Policy
Business policy for changes and cancellations.
Client Communication Preferences
Preferred contact methods and update preferences.
Pet Care Update
Concise care or service update.
Incident Report
Facts, actions and follow-up after an incident.
19–24 · Money + Logs + Scheduling
Invoice
Manual line-item invoice with subtotal, adjustments and balance due.
Payment Receipt
Manual receipt with payment method, services and payment status.
Income Log & Period Summary
24-entry manual income log plus period summary.
Expense Log & Period Summary
24-entry manual expense log plus period summary.
Business Mileage & Travel Log
24-entry travel log with odometer, distance and parking/tolls.
Weekly Booking & Visit Schedule
48 visit slots plus weekly overview; no door or alarm codes.
Four practical workflows
New client + pet
01 Client Intake → 02 Pet Information → 03 Emergency Contact → 04 Veterinary Care → 05 Feeding / 06 Medication as needed.
Book a service
07 Booking Request → 08 Home Access / 09 Key Release as needed → 10 Dog Walking Instructions if relevant → 13 or 14 Terms → 15 Cancellation Policy.
Deliver + communicate
11 Pet Visit Checklist → 12 Daily Pet Care Report or 17 Pet Care Update → 18 Incident Report only when needed.
Admin + weekly control
24 Weekly Schedule → 19 Invoice → 20 Payment Receipt → 21 Income Log / 22 Expense Log / 23 Mileage Log. These are manual records; totals and tax treatment remain the user’s responsibility.
How the fillable controls work
Text fields
Type directly into the fillable field area. Text uses a fixed readable size rather than shrinking indefinitely.
Checkboxes
Square controls are used where more than one option may apply. Select every relevant option.
Radio buttons
Round controls are used for exclusive choices. Selecting one option replaces the other choice in that group.
When a field needs more space: use concise operational wording. If important information is substantially longer than the field can comfortably display, attach a separate note or supporting document rather than forcing excessive text into the box.
Save and print safely
- Choose A4 or US Letter and work from one size consistently.
- Keep the original folder untouched and make a working copy before entering real information.
- Use a repeatable filename such as ClientName_FormName_Date.pdf.
- Save and reopen important completed records before sending or printing them.
- For paper use, check print preview and use Actual Size / 100% when the printer supports the selected paper size; use Fit only when printer margins require it.
PDF reader and compatibility guidance
Adobe Acrobat Reader desktop is recommended for the most consistent fill, save and print behavior. Browser and mobile PDF viewers can behave differently. If fields look or behave unexpectedly, download the PDF, open it in Acrobat Reader desktop, save a local working copy and test again.
The delivered files are professional fillable PDFs. Canva or Word source files are not part of the toolkit.
Privacy and security
Completed forms can contain addresses, emergency contacts, veterinary details, access information and other client or pet data. Store and share completed records securely and follow the privacy requirements that apply to your business and location.
Keep access information separate from the weekly schedule.
Forms 08 and 09 may contain sensitive home-access or key information and should be stored securely. Form 24 intentionally excludes door, alarm and access-code fields so a visible weekly schedule does not become an access credential sheet.
Troubleshooting
Fields look different in my browser
Download the file and test it in Adobe Acrobat Reader desktop. Browser previews can display interactive PDF appearances differently.
Saved information disappeared
Confirm you saved a working copy rather than a temporary browser preview. Save to a local folder, reopen the file and verify the entered values.
The printed page is scaled or clipped
Confirm the PDF version matches your paper size, review print preview and use Actual Size / 100% when supported.
Can the invoice, receipt, income, expense or mileage forms calculate automatically?
No. They are manual PDF records and contain no formulas, macros or automatic bookkeeping calculations.
License and scope
The toolkit is licensed for use by the purchaser within their own business. The files may not be resold, redistributed, shared with third parties, publicly uploaded or repackaged for sale.
Administrative templates, not professional advice. The toolkit does not provide legal, accounting, tax, financial or veterinary advice and does not guarantee business results. The terms and policy acknowledgments are not certified electronic-signature systems. Adapt documents to local requirements and use qualified professional or dedicated e-signature/contract services when appropriate.
Product support
For general SellerFuture product help, use the support email below. For an Etsy order-specific issue, open the purchase in Etsy and use the order’s contact-seller option so the purchase context remains attached.
ONE METHOD · PRACTICAL IMPLEMENTATION
Make the business easier to see, decide and run.
Start with the pet-care operating system, go deeper with the business guide, or use the free resources to strengthen one control point at a time.